Download Package Details


  • Initial call with head coordinator to discuss wedding vendors and planning time line
  • Our qualified and “Premier Vendors List” is provided
  • Communication starts 90 days out with your head coordinator
  • Up to 3 in person or video chat meetings
  • The client contacts all vendors and collects all proposals
  • A wedding checklist is provided with the contract
  • We review all rentals needed for the ceremony and / or reception
  • We prepare the ceremony and / or reception diagrams at the walk through
  • An extensive wedding day timeline is drafted, revised, and finalized
  • All coordinators are scheduled and organized for the day of your wedding
  • We collect seating charts for the ceremony and / or reception
  • The week of your wedding we confirm all hired vendors
  • Your head coordinator will plan and coordinate the rehearsal
  • After rehearsal we will collect all personal items and final payments for vendors
  • Your coordinator then will contact any vendors that need your hotel room number for your wedding day



  • Your head coordinator will confirm possession of rings prior to the ceremony
  • Placement of all personal items and accessories will be confirmed
  • We will coordinate with all hired vendors for set-up and take-down
  • Your head coordinator will check sound system for officiate & musicians
  • There will be final confirmation that the ceremony site is properly set up
  • Your coordinator will coordinate with those involved in the ceremony
  • Your head coordinator will cue the music during the ceremony
  • Your coordinator will direct guests to the cocktail/hors d’oeuvres hour

Cocktail Hour

  • During set-up, your coordinator will arrange all seating cards & place guest book
  • Confirm that all vendors are set up and ready


  • During set-up, your coordinator will check floor plans for placement of all tables and correct number of chairs
  • We will confirm tables are properly set with linen, glassware, flatware, and china, if doing a seated dinner
  • Placement of specialty items: cake topper, knife/server, toasting flutes, table numbers, menus & favors
  • Head coordinator will review with banquet captain the schedule for food and bar service
  • The wedding schedule and announcements with Band / DJ will be reviewed and maintained
  • Your coordinator will direct guests from the cocktail hour to the reception
  • We will greet guests upon arrival and direct guests to their tables
  • The bridal party will be organized for announcement of the grand entrance
  • We maintain supervision and cue the entire reception
    The head coordinator will distribute gratuities or final payments to vendors on your behalf
  • Our closing crew will pack up all bride & groom specialty items and load into assigned location
  • During closing, your coordinator will ensure that all vendors come back for rental items
  • We will check out with the venue and make sure everything is in order and properly shut down


All pricing listed is for 2023 dates only and is subject to change at any time

  • Two Locations
  • Includes Coordinator
  • Includes Set-up Team

  • One location for ceremony & reception
  • Includes Coordinator
  • Includes Set-up Team

  • Reception only


Contact Us

Reach out to our professional San Diego Event Planners for a personalized consultation and a custom quote for your specific event needs.

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