PRE-WEDDING SERVICES
- Our qualified and “Premier Vendors List” is provided
- We will research and collect all venue packages and information for your review
- We contact each vendor directly to obtain package services and pricing
- We request and review each vendor contract prior to client review and approval
- We work with you and directly with your wedding venue and vendors every single step of the way
- We can select and arrange your wedding décor and vendors according to your budget
- Your head coordinator maintains the wedding checklist and budget
- Your wedding site walk through is conducted by your coordinator
- We prepare the reception and ceremony diagrams
- An extensive wedding day timeline is drafted, revised, and finalized by your coordinator
- All coordinators are scheduled and organized for the day of your wedding
- We collect seating charts and layouts
- The week of your wedding we confirm all hired vendors
- Your head coordinator will plan and coordinate the rehearsal
- After rehearsal we will collect all personal items and final payments for vendors
- Your coordinator then will contact any vendors that need your hotel room number for your wedding day
WEDDING DAY SERVICES
- The head coordinator & assigned coordinators will set up the wedding ceremony and reception
- All signage will be checked at the ceremony and reception sites
- We will confirm arrival of hair & make up persons
- Floral delivery for bride, bridal party, and family members will be organized
- Your coordinator will make sure transportation is on time
Ceremony
- We distribute & pin-on all bridal party floral, ring pillow, & flower baskets if given at ceremony location
- Your head coordinator will confirm possession of rings prior to the ceremony
- Placement of all personal items and accessories will be confirmed
- We will coordinate with all hired vendors for set-up and take-down
- Your head coordinator will check sound system for officiate & musicians
- There will be final confirmation that the ceremony site is properly set up
- Your coordinator will coordinate with those involved in the ceremony
- Your head coordinator will cue the music during the ceremony
- Our onsite coordinator will direct guests to the cocktail/hors d’oeuvres hour
Cocktail Hour
- Your coordinator will transfer miscellaneous items from the ceremony site to the reception site
- During set-up, your coordinator will arrange all seating cards & place guest book
- We will ensure the linen is properly placed and all tables are set-up accordingly
- Music for the cocktail hour will be confirmed
Reception
- During set-up, your coordinator will check floor plans for placement of all tables and correct number of chairs
- We will confirm tables are properly set with linen, glassware, flatware, and china, if doing a seated dinner
- Placement of cake topper, knife / server, glasses, chargers, table numbers, menus & favors
- Head coordinator will review with banquet captain the schedule for food and bar service
- The wedding schedule and announcements with Band / DJ will be reviewed and maintained
- Our coordinator will direct guests from the cocktail hour to the reception
- We will greet guests upon arrival and direct guests to their tables
- The bridal party will be organized for announcement of the grand entrance
- We maintain supervision and cue the entire reception
The head coordinator will distribute gratuities or final payments to vendors on your behalf - Our closing crew will pack up all bride & groom specialty items and load into assigned vehicles
- At closing, your coordinator will ensure that all vendors come back for rental items
- We will check out with the venue and make sure everything is in order and properly shut down
LET’S TALK
Contact Us
Reach out to our professional San Diego Event Planners for a personalized consultation and a custom quote for your specific event needs.